SPECIAL CONDITIONS OF PARTICIPATION 2026 (BTB)

Event-specific supplements to the ancora YACHTFESTIVAL General Terms and Conditions of Participation (ATB) and Technical Regulations (TR) as well as the ancora Marina GmbH & Co. KG.

Organizer and legal entity

YACHTFESTIVAL365 GmbH (YF365)

Marlowring 26

22525 Hamburg

Event title

ancora YACHTFESTIVAL 2026

Venue

ancora Marina
An der Wiek 7-15
23730 Neustadt in Holstein

Event duration

May 8 - May 10, 2026

YF365 project management

Heiko Zimmermann

Phone: +49 151 12004198

E-mail: hz@yachtfestival365.de

YF365 exhibition technology

Oliver Fude - TMI GmbH

Phone: +49 171 6820890

E-mail: o.fude@tmi-world.com

ancora harbour master

Kim Seemann

Phone: +49 4561 5171-17

E-mail: k.seemann@ancora-marina.com

ancora customer service center

Thorsten Schiefelbein

Phone: +49 4561 5171-45

E-mail: t.schiefelbein@ancora-marina.com

Marius May

Phone: +49 4561 5171-41

E-mail: m.mai@ancora-marina.com

Daniel Eiden

Phone: +49 4561 5171-11

E-mail: d.eiden@ancora-marina.com

Start of stand placement

March 12, 2026

Opening hours

Friday May 8, 2026 - Sunday May 10, 2026 I 10:00 am - 6:00 pm

Set-up times

May 6 - 7, 2026 I 8:00 a.m. - 20:00 *

* For berths, consultation with the harbor master Kim Seemann is required

Info counter for check-in and questions open from 09:00 - 18:00

Dismantling times

May 10, 2026 I 18:00 - 21:00

May 11, 2026 I 7: 30 a.m. - 12:00 p.m.

Exhibitor badges

The participation fee includes the provision of exhibitor passes. These are used for admission authorization on the three days of the fair and must be kept ready accordingly. Each main exhibitor and co-exhibitor receives:

2 exhibitor passes per Pagoda

2 exhibitor passes for the first berth and 1 exhibitor pass for each additional berth

2 exhibitor passes for the first 9m² of exhibition space and 1 exhibitor pass for each additional 9m² of exhibition space.

Additional exhibitor passes can be purchased online in the ticket store (€ 20,- plus 19% VAT).

Parking passes

Due to limited parking availability, the following regulation applies:

On the event grounds: 1 exhibitor parking pass (P3) valid from May 8 - 10, 2026(€ 59,- plus 19% VAT - to be ordered online) per registered main and co-exhibitor. Additional parking permits may be issued on request, subject to availability.

Outside the event grounds in the designated parking spaces: 2 exhibitor parking passes (P1) per registered main and co-exhibitor valid from May 8 - 10, 2026 are included in the service package. Additional exhibitor parking passes (P1) valid from May 8 - 10, 2026 can be purchased in the ticket store(€ 12.61 plus 19% VAT - to be ordered online).

Marketing Package

(see item 14 ATB)

The cost of the marketing package is included in the mandatory service package for main and co-exhibitors.

The marketing package includes entries in the trade fair media (print, online exhibitor directory), advertising material (posters, visitor brochure), naming of the boat brands on the jetty signage, a brand logo on yachtfestival.de, your boat brand(s) in the brand directory, as well as participation in the Online Boat Show (boats and yachts). Also included are 15 pcs. Free codes for inviting customers. Additional invitation codes can be purchased at a reduced price in the ticket store(€ 5,- plus 19% VAT - to be ordered online).

The deadline for entry in the trade fair media is April 3, 2026. If this deadline is not met, existing information from the registration / admission will be taken over. Exhibitors with registration / admission after the deadline will only receive an entry in the online exhibitor directory and will be charged the full amount.

Service package

(see section 14.4 ATB)

The service package is obligatory for every main and co-exhibitor. The cost per main and co-exhibitor is € 399 plus VAT. The service package includes Use of electricity and the marketing package (for scope of services see above and under "Power supply"), dark gray carpet in the pagodas, exhibitor passes (see exhibitor passes below), participation in the exhibitor evening for all employees with exhibitor passes and 2 exhibitor parking passes (P1) valid from May 8 - 10, 2026 outside the event grounds in the designated parking spaces.

Registration fee co-exhibitor

(see clauses 4.2, 4.3, 4.4 ATB)

Co-exhibitors must be notified to YF365 in writing, stating the company name, address and products / services. A co-exhibitor fee will not be charged. Only the service package of € 399 plus VAT will be charged for co-exhibitors and invoiced to the main exhibitor.

Exhibitor change

A takeover of the booked stand space (exhibitor change) is only possible after prior approval by YF365 and signing of a contract takeover agreement.

Amount of advance payment for ancillary costs

At the ancora YACHTFESTIVAL there is no additional discount amount.

Power supply

All pagodas, open spaces and areas in the hall will be equipped with a blue CEE socket (please remember your CEE to Schuko adapter). The power connection and power consumption is included in the stand price and is designed for a maximum of 3000W. If you have a higher requirement, you can order an additional blue CEE socket at a price of 79.00 euros (net). We can only provide larger power connections such as CEE 3x16A or CEE 3x32A at selected locations. Please make a note of this request when you register so that we can take this into account when placing your stand.

Electrical, installation and operating regulations

Only electrical appliances that comply with VDE regulations and are labeled as such may be used in the stand. All electrical equipment must be installed and operated in accordance with the applicable VDE regulations. Particular attention must be paid to VDE 0100-711 (IEC standard 60364-7-711: 1998).

Guest berth fees

Exhibitors with boats participating in the exhibition will receive a special 15% discount on the usual guest mooring fees at ancora Marina from May 2 to 12, 2026 (excluding exhibition days). From May 13, ancora Marina will charge 5 times the daily guest berth rate for each additional day for boats moored in the marina for longer than 2 days without prior arrangement. A written registration for berths before and after the fair is therefore mandatory with the harbor master Kim Seemann.

Customer Service Center

ancora Marina GmbH & Co. KG

If you require additional services, such as forklift provision, lifts, cranes, loaner jacks, etc., please register this at the ancora Marina Customer Service Center (for contact persons, see overview).

These services are not included in the participation fee and can only be provided during ancora Marina's business hours and upon prior written notification and agreement.

Port security

The instructions of the port and security personnel must be followed. Exhibitors/owners are responsible for the correct mooring of the vessels.

Stand construction permit

All stand structures that exceed a construction height of 2.50 m are subject to approval. Stand structures that have not been approved, do not comply with the Technical Guidelines or do not meet the legal requirements must be modified or removed by the exhibitor if necessary. Please also observe the regulations for platforms, ladders, stairways and walkways.

Minimum size

The minimum size per stand area on land and in the exhibition hall is 9 m², and the minimum depth is 2 m.

Admission restriction

Only maritime exhibits are permitted.

Onerestriction

It is not permitted to advertise in any form outside the rented berth and/or pagoda areas. All boats are to be brought into the harbor by the exhibitor on his own keel and at his own expense.

Cleaning

The cleaning of the stand areas, pagodas and boats is the responsibility of the exhibitor. It must be completed daily before the opening of the event.

Pagodas/stand return

It is mandatory to return the exhibition stand or the rented space after the end of the event in the condition in which it was handed over before occupancy. A fee of € 50,- per pagoda/stand area will be charged if the pagoda/stand area is not left properly, clean & on time (clearance only after the end of the event and no later than May 11, 2026 12:00 noon).A fee of € 50 will also be charged for any disposal costs (e.g. carpet, garbage).

Stand space reductions

The stand area specified in the admission is binding. Stand space reductions made by the exhibitor after admission will therefore not result in a reduction of the stand rent. If YF365 succeeds in subletting the space, an administrative fee of 25% of the participation fee must be paid for the unused space in accordance with Item 8.6 of the General Conditions of Participation (ATB).

Stornation of the stand

Cancellation free of charge is possible within the period stated in the placement proposal, or until admission without placement proposal. In the event of cancellation after admission, Sections 8.2 ff of the General Terms and Conditions of Participation (GTCP) shall apply.

Cancellation due to force majeure

(see item 15.1, 15.2 ATB)

Should the ancora YACHTFESTIVAL be cancelled due to force majeure (e.g. pandemic), we will cancel free of charge. For our costs incurred until then, we charge a lump sum of € 400,- (plus 19% VAT) per admitted exhibitor.

Admission prices visitors

(The following ticket fees are charged for visitors to the ancora YACHTFESTIVAL (gross prices):

1-day ticket adults (valid on one of the 3 days of the fair):

Online sale: € 12, box office: € 14

3-day adult ticket (valid for all 3 days of the fair):

Online sale: € 24, box office: € 28

1-day ticket child up to 17 years (valid on one of the 3 days of the fair):

Online sale: € 6,-, box office: € 7,-

1-day ticket reduced for pupils, students, trainees, pensioners, people with disabilities:

Online sale: € 9,-, box office: € 11,-

1-day family ticket (parents with all children up to 17 years):

Online sale: € 27,-, box office: € 29,-