SPECIAL CONDITIONS OF PARTICIPATION 2024 (BTB)
Event-specific supplements to the General Terms and Conditions of Participation (ATB) and the Technical Guidelines (TR) of the HAMBURG YACHTFESTIVAL and the Port Operating Regulations of the Hamburger Yachthafen-Gemeinschaft e.V.
Organizer and legal entity
YACHTFESTIVAL365 GmbH (YF365)
Gasstraße 16
22761 Hamburg
Event title
HAMBURG YACHT FESTIVAL 2024
Venue
Hamburg Marina (HY) of the Hamburger Yachthafengemeinschaft e.V. (HYG)
Dike road 19
22880 Wedel
Event duration
September 06 - 08, 2024
YF365 project management
Heiko Zimmermann
Phone: +49 151 1200 41 98
E-mail: hz@yachtfestival365.de
YF365 exhibition technology
Oliver Fude - TMI GmbH
Phone: +49 171 682 08 90
E-mail: o.fude@tmi-world.com
HYG Harbour Master
Kay Sörensen - Crane and slipway
Phone: +49 173 458 83 53
Marco Hagen - East plant
Phone: +49 172 642 32 27
Sven Nagel - West plant
Phone: +49 171 276 63 00
HYG Port Office
Services
Monday to Thursday 09:00 - 17:00, Friday 09:00 - 15:00
Phone: 04103 / 4438
E-mail: info@hamburger-yachthafen.de
Start of stand placement
July 15, 2024
Opening hours
Friday, September 06, 2024 - Sunday, September 08, 2024: 10:00 - 18:00
Set-up times
Land areas & Water areas (by arrangement with the harbor masters):
September 04 - 05, 2024 I 7:30 - 17:00
Dismantling times
Land areas & water areas (by arrangement with the harbor masters):
September 08, 2024 I 19:00 - 21:00
September 09 2024 I 7:30 a.m. - 12:00 p.m.
Exhibitor badges
The participation fee includes the provision of exhibitor passes. Each main exhibitor and co-exhibitor will receive 2 exhibitor passes per pagoda, 2 exhibitor passes per berth and 2 exhibitor passes per 9m² of exhibition space.
Parking passes
Two parking permits OUT valid from September 06 - 08, 2024 are already included in the service package. These are valid for a period of 3 days and are valid for designated parking areas outside the event grounds. Additional OUT parking permits can be purchased for € 12.
Parking permits IN are valid for designated parking areas on the event site and can be purchased for € 50,-can be purchased. These are valid for the period of 3 days from September 06 - 08.
There is no entitlement to a parking space on the premises.
Marketing Package
(see item 14 ATB)
The cost of the marketing package is included in the mandatory service package for main and co-exhibitors.
The marketing package includes entries in the trade fair media (print, online exhibitor directory), advertising materials (posters, visitor brochure), naming of the boat brands on the jetty signage, a brand logo on yachtfestival.de, your boat brand(s) in the brand directory, and participation in the Online Boat Show on Yachtfestival.de (boats and yachts).
The closing date for entries in the trade fair media is 02.08.24. If this deadline is not met, existing details from the registration / admission will be taken over. Exhibitors with registration / admission after the closing date will only receive an entry in the online exhibitor directory and will be charged the full amount.
Service package
(see section 14.4 ATB)
The service package is obligatory for each main and co-exhibitor. The costs for each main exhibitor and co-exhibitor are € 399,- plus VAT. The service package includes Use of electricity and the marketing package (see above for scope of services), dark gray carpet in the pagodas, exhibitor passes (see below for exhibitor passes) & participation in the exhibitor evening (while tickets last).
Registration fee co-exhibitor
(see clauses 4.2, 4.3, 4.4 ATB)
Co-exhibitors must be notified to YF365 in writing, stating the company name, address and products / services. A co-exhibitor fee will not be charged. Only the service package of € 399 plus VAT will be charged for co-exhibitors and invoiced to the main exhibitor.
Exhibitor change
A takeover of the booked stand space (exhibitor change) is only possible after prior approval by YF365 and signing of a contract takeover agreement.
Amount of advance payment for ancillary costs
At the HAMBURG YACHTFESTIVAL there is no additional deduction.
Power supply on land
The power supply (consumption) with a supply line (10A / 2.2KW) on land is included in the service package. Extension cables and / or cable drums as well as an adapter from safety plug to CEE ("port plug") are not provided and must be brought by the exhibitor. An extended power connection can be provided on request for a fee.
Guest berth fees
Boats/yachts participating in the exhibition will pay the usual guest berth fees outside the event period (incl. assembly and dismantling from September 4 to 9). Written registration for berths before and after the exhibition with the harbor master of the Hamburg marina is mandatory.
Service Hamburg marina:
If you require further services, such as forklift provision, lifts, cranes, loaner trestles, etc., please register this with HYG (for contact persons, see overview).
These services are not included in the participation fee and can only be provided during HYG's business hours and by prior appointment and arrangement.
Port security
The instructions of the port and security personnel must be followed. Exhibitors/owners are responsible for the correct mooring of the vessels.
Stand construction permit
All stand structures that exceed a construction height of 2.50 m are subject to approval. Stand structures that have not been approved, do not comply with the Technical Guidelines or do not meet the legal requirements must be modified or removed by the exhibitor if necessary. Please also observe the regulations for platforms, ladders, stairways and walkways.
Minimum size
The minimum size per stand area on land and in the exhibition hall is 9 m², and the minimum depth is 2 m.
Admission restriction
Only maritime exhibits are permitted.
Onerestriction
It is not permitted to advertise in any form outside the rented berth and/or pagoda areas. All boats are to be brought into the harbor by the exhibitor on his own keel and at his own expense.
Cleaning
The cleaning of the stand areas, pagodas and boats is the responsibility of the exhibitor. It must be completed daily before the opening of the event.
Pagoda deposit
We waive the cash payment of the deposit of € 50,- per pagoda. A fee of € 50,- per pagoda will be charged if the pagoda is not left in an orderly, clean and punctual manner (evacuation only after the end of the event and at the latest by 09.09.24, 12.00 noon, see dismantling times).
Stand space reductions
The stand area specified in the admission is binding. Reductions of the stand area by the exhibitor after admission therefore do not lead to a reduction of the stand rent. If YF365 succeeds in subletting the space, an administrative fee of 25% of the participation fee must be paid for the unused space in accordance with section 8.6 ATB HAMBURG YACHTFESTIVAL.
Stornation of the stand
Cancellation free of charge is possible within the period stated in the placement proposal, or until admission without placement proposal. In the event of cancellation after admission, Sections 8.2 ff of the General Conditions of Participation shall apply.
Cancellation
(see item 15.1, 15.2 ATB)
Should the HAMBURG YACHTFESTIVAL be cancelled due to force majeure (e.g. pandemic), we will cancel free of charge. For our costs incurred until then, we charge a lump sum of € 400,- (plus 19% VAT) per admitted exhibitor.
Organizer
YACHTFESTIVAL365 GmbH
Gasstraße 16
22761 Hamburg
+49 40 524750100
info@yachtfestival365.de
Executive Partner: Heiko Zimmermann
Hamburg Local Court HRB173420
